The Ultimate Guide to Managed Billing for Martial Arts Studios

Running a martial arts studio is about more than just teaching techniques and fostering discipline—it’s about mastering martial arts business management to ensure long-term success. And like any business, financial health is crucial. One of the biggest challenges studio owners’ faces is managing billing efficiently. Between chasing down overdue payments, handling failed transactions, and keeping track of memberships, billing can quickly become a major headache.

That is where Managed Billing from Member Solutions (MSI) comes in, a service that has helped thousands of martial arts studios streamline their financial operations and increase revenue consistency. Designed specifically for martial arts studios, managed billing takes the burden of payment collection off your plate, allowing you to focus on what truly matters—growing your business and training your students.

What is Managed Billing?

Managed billing is a service that automates and oversees the entire billing process for your studio. Instead of manually tracking payments, following up on overdue accounts, and dealing with collections, MSI handles everything on your behalf. This ensures consistent revenue flow, reduces administrative work, and improves customer relationships.

With MSI’s Managed Billing, martial arts studio owners receive help from:

• Proven Billing System – Secure, automated recurring billing that is efficient and error-free.
• Team of Billing Experts – Dedicated professionals who manage payments and follow up on overdue accounts.
• Contract Administration – Streamlined agreement management integrated with full-service billing.
• Delinquency Management – Proven strategies to recover up to 19% more revenue for your business.
• Flexible Billing Options – Choose payment frequencies that work best for your members.
• Real-Time Billing & Reporting – Always stay informed about your financials.

The Benefits of Automated Billing for Martial Arts Studios

Managing memberships and payments manually can be time-consuming, stressful, and prone to errors. Here’s how MSI’s Managed Billing can address these familiar challenges:

1. Reduced Late Payments & Improved Cash Flow

Late payments are a common issue for martial arts studios, disrupting cash flow and leading to financial instability. With managed billing, MSI ensures that payments are processed on time and follows up on overdue accounts. The result? A steady stream of revenue and fewer financial surprises.

Example: A mid-sized Taekwondo studio with 150 students was experiencing a 15% late payment rate each month, leading to $3,000 in lost or delayed revenue. After switching to MSI’s Managed Billing, late payments dropped to just 3%, improving cash flow by over $2,500 per month.

2. Less Administrative Work & More Time to Focus on Growth

Time spent on invoicing, payment collection, and financial tracking is time taken away from teaching and growing your business. MSI’s Managed Billing takes care of these tedious tasks, so you and your staff can focus on student experience and business expansion.

Example: A Jiu-Jitsu academy spent 8 hours per week manually following up on payments. After implementing MSI’s Managed Billing, they reclaimed that time and used it to launch a new beginner program that increased enrollment by 20%.

3. Enhanced Member Experience & Retention

Nothing sours a student’s experience more than billing issues. Whether it’s a declined card, an unexpected charge, or a dispute over fees, billing problems can create friction and cause students to leave. MSI’s team handles these concerns with professionalism, ensuring smooth customer interactions and higher retention rates.

Example: A Karate dojo noticed that 10% of students who left cited ‘billing frustration’ as a key reason for quitting. With MSI’s team managing all billing-related communications, they saw a 12% improvement in retention over a six-month period.

4. Better Handling of Failed Payments & Collections

Every studio has experienced failed payments due to expired cards, insufficient funds, or other issues. MSI proactively addresses these cases by reaching out to members and resolving the problem before it leads to cancellations.

Example: A Kickboxing gym had 40 failed transactions per month, resulting in over $4,000 in lost revenue. MSI’s billing team recovered 85% of these failed payments, preventing unnecessary revenue loss.

Additional Benefits of MSI’s Managed Billing

• Rapid Funding – Choose monthly, weekly, or daily funding to get your money faster.
• 100% Funding Accuracy – Payments are processed and delivered on time, every time.
• Customizable Service Options – Full-service billing, software integration, or both—tailor your solution to fit your studio.
• Live Customer Support – Always speak with a real person by phone, email, or chat when you need aid.
• Seamless Integration with Member Manager – Operate at peak efficiency with business management software that synchronizes daily with your billing system.

The Long-Term Financial Impact of Managed Billing

The financial benefits of using MSI’s Managed Billing go beyond just recovering late payments. With consistent cash flow, reduced churn, and improved customer satisfaction, your studio is positioned for sustainable growth.

• Increased Revenue Stability: More predictable monthly income helps you plan for future investments.
• Stronger Customer Relationships: Hassle-free billing leads to better experiences and stronger loyalty.
• Improved Profitability: Less time on admin tasks means more time to focus on revenue-generating activities.

Is Managed Billing Right for Your Martial Arts Studio?

If your studio struggles with late payments, high administrative burdens, or inconsistent cash flow, then MSI’s Managed Billing is the solution you need. Whether you run a small dojo or a multi-location franchise, this service ensures that billing is seamless, efficient, and stress-free.

Take the Next Step with Managed Billing

The success of your martial arts studio depends on more than just great instruction—it requires smart business management. Managed Billing from MSI gives you the financial control and stability you need to thrive while freeing up time to focus on your students.

Are you ready to improve your revenue stream and cut billing headaches? Learn more about how MSI can help your studio today. Contact us here to get started!